A notary journal location form should not be filled out.
The same notary journal may be used with the new notarial commission, as long as the information required in the front of the notarial journal is updated. The notary public should indicate where the new notarial commission begins on the next notary journal entry line.
The official notary seal from the expiring notary commission must be destroyed by the notary public as soon as the notary commission expires. To destroy the seal, peel off the rubber, cut it up, and throw it away.
The notary public will purchase a new official notary seal after the new notary commission is issued. The new official notary seal will not be valid until the effective date of the new notarial commission.
2. Not Re-Applying:
The notary Journal Location Form (no fee) must be completed and submitted to the Secretary of State, Corporation Division. OAR 160-100-0301(1).
You must store your notarial journal for seven years after your commission expires. If you have a letter of Retention Agreement with your employer, the employer must store your journal for seven years after the date of your commission expiration.
The official notary seal should be destroyed by the notary public as soon as the commission expires. It must be defaced so that the stamp becomes illegible and unusable. To destroy the seal, peel off the rubber strip, cut it up, and throw it away.