Notary Seal Vendors

If you wish to begin making official seals for Oregon notaries, please refer to OAR 160-100-0100.

You should never accept faxes or copies of the Certificate of Authorization to Obtain an Official Seal. You are required to have the original Certificate in your possession when making a seal, or doing a correction.

You must produce the official seal with the information exactly as listed on the Certificate. If the notary says the name is spelled wrong, there's no space in the name, they want you to make any changes at all, or if the Certificate has been altered, do not take the order. Have the notary call us first. If a correction is necessary, we will make that correction and issue a new Certificate. We will change the commission number by adding a letter prefix to the front of the number. If there are any questions at all, please call before making the seal.

You are only allowed to make one seal per Certificate. If the notary wants a replacement, he or she must first fill out a Request for Certificate of Authorization, and send it to this office. If the seal is stolen, worn out, or breaks, the same process must be followed. If the Certificate is lost before you can make the seal, a new one must be ordered. If the notary wants a duplicate seal, have them call us.

When you have completed the new seal, fill out the Certificate, and return both the seal and the Certificate to the notary. It is not your responsibility to stamp the Certificate or to mail it to us. If you need a phone number or address of a notary, give us a call and we will provide you with the information.

A Certificate of Authorization is not required for an embosser, because it is an optional item. If you wish, you may ask the notary to show you his or her commission certificate, so that you confirm that your customer really is a notary. You are not required to have a certificate in your possession to make an embosser.

We appreciate the efforts of our vendors, most of whom are doing an outstanding job, and would like to thank you in advance for your compliance with the required standards.